Promoting network printers to assets from the Network Printers application

You can select one or more network printers to promote to authorized IT assets using the Promote to Asset option in the Select Action menu in the Network Printers application. The promotion process creates authorized IT asset records in the Assets application using data from the network printer records.

About this task

You can select multiple records to promote only if your result set on the List tab is fewer than the maximum number of rows allowed for your implementation. By default, this is 200 rows. If your result set exceeds 200 rows, use the Advanced Search feature to create a result set that has fewer than 200 rows.

If you want to promote a single network printer, you can open its record on the Network Printer tab and then promote it.

Procedure

  1. On the List tab in the Network Printers application, display the network printers that you want to promote to IT assets.
  2. Select the Select Records check box, and then select the network printer records you want to promote.
  3. From the Select Action menu, select Promote to Asset.
  4. In the Network Printers Selected for Promotion section of the window, review the network printers listed to check that the appropriate printers are selected.
  5. In the Default Values section, review the default values.
  6. Select one of the following options:
    • To use the default values specified, click OK to promote the network printers.
    • To change the default values and apply them to the network printers listed in the Network Printers Selected for Promotion table:
      1. Modify values in the fields in the Default Values section as needed.
      2. To apply the default promotion values to network printers selected for promotion, click Apply Defaults.
      3. Click OK to promote the network printers.
    • To define values for specific network printers:
      1. In the Network Printers Selected for Promotion table, expand the row for the network printer that you want to promote.
      2. In the expanded row, specify values in the fields as required. Values that you specify in the Network Printers Selected for Promotion section overwrite any default values defined for the promotion.
      3. Click OK to promote the network printers.

What to do next

When you promote network printers to assets, the application displays a system message listing promotion results. If 16 or more records are promoted, the message does not show individual network printer and asset numbers. Instead it shows a count of the number of records that were promoted, already linked, and already promoted. Check the log or the reconciliation links to view the assets created as a result of the promotion. You can find the promotion log file in the following location:

machineName_MXServer_AssetPromotion.log



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