You can revise a contract record to make changes to the contract that has a status value of APPR (approved). The Revise Contract action is available to contracts that do not have an existing revision and that has the status value of APPR (approved).
When you revise a contract, all the information from the original contract is duplicated. The information that is duplicated includes contract lines, terms and conditions, associated service level agreements, commodities, authorized sites, and the contract number.
The status value of a revised contract record is PNDREV (pending revision). When you update the revised contract record, you can change its status from PNDREV to WAPPR (waiting on approval) or APPR. If you change the revised contract record status to APPR, the status value of the predecessor record changes to REVISD (revised). A contract record with the status of REVISD cannot be edited or reopened.
The Revision field on a contract record specifies the number of times a contract has been revised. When you create a contract record, the revision value is set to zero. Each time you revise a contract, the revision value is set to the next sequential number.
Contract number | Revision number | Status |
---|---|---|
333 | 0 | APPR |
You can use the Revise Contract action to create contract 333, revision 1, with status PNDREV. The status of contract 333, revision 0 remains APPR and revision 0 is available for use.
Contract number | Revision number | Status |
---|---|---|
333 | 0 | APPR |
333 | 1 | PNDREV |
You can edit the end date in revision 1 and change its status to APPR. The status of revision 0 changes to REVISD and revision 0 is no longer available for use.
Contract number | Revision number | Status |
---|---|---|
333 | 0 | REVISD |
333 | 1 | APPR |