Issuing multiple spare parts

You can select all the spare parts associated with a particular asset. You can select the spare parts associated with an asset to issue them against a general ledger account, or to issue them to a work order, to an asset, or to a location.

About this task

To issue multiple spare parts for an asset, perform the following steps:

Procedure

  1. From the List tab of the Issues and Transfers application, select a storeroom.
  2. On the Issue tab, click Select Asset Spare Parts.
  3. In the Enter asset to search for spare parts field, specify an asset.
  4. Click Refresh to list the spare parts associated with the asset.
  5. Select the items you want to issue, and click OK. The selected spare parts are returned to the Issue tab.
  6. On the Issue tab, expand a row to complete the following fields:
    1. In the Quantity field, specify the count of the item that you want to issue.
    2. Specify a value in the Work Order field, in the Asset field, in the Location field, and in the GL Debit Account field.
    3. In the Issued To field, type the identifier of the person to whom the item or the tool is being issued. This field is required when issuing tools.
    4. If you are issuing the item to a work order, to an asset, or to a location that belongs to another site within the organization, change the default site in the Site field and specify the appropriate value in either the Work Order field, the Asset field or in the Location field.
    5. Fill additional fields as needed, and click Save Transaction to issue the item to the specified site and storeroom. If the system administrator does not allow negative current or available balances, and the quantity you are trying to issue causes the balance or the availability to drop below zero, a message displays stating that the inventory quantity becomes negative as a result of this transaction.
    6. Click OK and adjust the quantity accordingly.


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