Configuring a library for attached documents

You use the Attached Documents action, found in most system applications, to create a document library and to organize documents into folders. The system includes default folders. You can also create more folders or organize the folders into functional categories.

The Maximo® database includes the following folders that you can use for this purpose.

Table 1. Folders where you can organize your documents
Folder Contents
Attachments Text files
Diagrams Flow charts or part diagrams
Images Graphic images, such as pictures of assets

An administrator maintains the library, creates folders as needed, and specifies the folders available for each application. Additional folders might include permits, part sheets, photographs, procedures, drawings. You can attach a document to a record even when the document is outside the document library.



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