You can distribute the costs of an invoice line item across
multiple general ledger accounts. For example, suppose your department
paid for a laser printer that the packaging department uses. You can
specify two general ledger accounts for the printer, one for your
department and one for the packaging department.
About this task
An invoice line item must be a direct issue item
or service item in order to distribute its costs. You cannot distribute
costs on purchase order lines that are associated with a storeroom.
Procedure
- In the Invoices application, display
the invoice record for which you want to distribute costs.
- On the Invoice Lines tab, copy the
appropriate purchase order lines to the invoice and click Distribute
Costs.
- In the Distribute Costs window, click New
Row.
- Specify a value in the Percentage field
or in the Line Cost field. If
you type a percentage, the line cost representing that percentage
is displayed. If you specify a portion of the line cost, the percentage
for that cost displays.
- In the GL Debit Account field, specify
a value or click Select Value to choose from
the list. The first row in the Distribute Costs table displays
the percentage (100%) and the total line cost of the line item that
you specified. If you want to distribute costs for the line item,
you must edit this row.
- Continue to enter rows until the sum of the Percentage fields
equal 100%.
- Click OK.
- Click Save Invoice. The Distributed check
box is selected to indicate that the record contains line items with
distributed costs.