Distributing purchasing line item costs

You can distribute the costs of a purchase order or desktop requisition line item across multiple GL accounts. For example, if your department ordered and received a new laser printer that the packaging department is also to use, you can specify two GL accounts for the printer, one for each department.

Before you begin

If you want to distribute line item costs, the purchasing and desktop requisition records must meet the following conditions:

Procedure

  1. In a purchasing or the Desktop Requisitions application, display the direct issue record that you want to update.
  2. In the line item table window, click New Row.
  3. Enter values in the following fields:
    • Item
    • Line Cost
  4. Enter a value in one of the following fields:
    • Work Order
    • WO Task ID
    • Location
    • Asset
    • GL Debit Account
  5. Click Distribute Costs.
  6. Click New Row.
  7. Enter values in the following fields:
    • Percentage
    • Line Cost
    • GL Debit Account
    If you enter a percentage, the line cost representing that percentage is displayed. If you enter a portion of the line cost, the percentage for that cost is displayed. The first row in the Distribute Costs table displays the percentage and the total line cost of the line item that you entered. You must edit this row to be able to distribute costs for the line item.
  8. Continue to enter rows until one of the following conditions is met:
    • The sum of the percentage fields is equal to a value of 100%
    • The sum of the loaded cost fields are equal the total unit cost of the current line item
  9. Click OK.
  10. Click Save record.


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