You use the Invoices application to record vendor
invoices as you receive them. You can also record debit and credit
notes from vendors, and match invoice details against purchase orders
and receipts. You can reverse approved or paid invoices, credit memos,
or debit memos. Items that are part of the consignment inventory can
be invoiced when the items are used.
Entering invoices lets you match the invoice information against
purchase orders and receipts of materials and services. The invoice
can then be approved and routed to Accounts Payable.
You create invoices that can represent one of the following invoice
types:
- An invoice related to a single purchase order
- You enter information such as the invoice number, and the corresponding
purchase order number on the Invoice tab. Any
receipts recorded for the purchase order can be invoiced on the Invoice
Lines tab. If the same purchase order number exists for
multiple sites, then you can select the site for the purchase order.
- An invoice related to many purchase orders for a single vendor
- You enter general invoice data on the Invoice tab,
including the vendor, then list the related purchase orders on the Invoice
Lines tab.
- An invoice without a related purchase order for a single vendor
- Typically, such an invoice represents a bill for which
there is no purchase requisition or purchase order. You enter invoice-specific
information about the Invoice tab. This type
of invoice might be appropriate if, for example, you receive an invoice
for rent or for a telephone bill.
- An invoice with purchase order sites that are different from the
site from which the invoice is generated
- The invoice must be associated with the same organization
as the purchase order sites.
- An invoice for items that are created as consignment items
- A consignment payment invoice can be generated, either
manually or automatically, for financial transactions that occur when
consignment items are consumed from a storeroom.